User Data Collection
Flowvya is an on-demand workflow documentation tool that activates only when explicitly initiated by the user (by clicking “Start Recording” in the extension popup or pressing Alt + Shift + S). Outside of an active recording session, Flowvya is completely dormant and collects zero data.
Data Collected During Active Recording:
- Visible Viewport Screenshots: When you click or type during a recording session, Flowvya captures an image of the current visible browser tab to document the step.
- DOM Element Interaction Metadata: Element tag name, button or link text, accessibility label, and bounding box coordinates to automatically generate instructional step titles (e.g., “Click button 'Save Changes'”).
- User-Authored Edits & Annotations: Any custom descriptions, highlight rectangles, arrows, step re-ordering, or chapter titles created within Flowvya Studio.
What Flowvya never collects
- Browsing history, search queries, or visited URLs outside active recording sessions.
- Passwords, credit card numbers, or authentication tokens (inputs with
type="password"are automatically detected and omitted from capture). - Personal identification information such as names, emails, physical addresses, or phone numbers.
- Background keystroke logging, microphone surveillance, or any audio/video recording.
Processed on your device
All screenshot capture, redaction, and guide generation happens locally in your browser. Nothing is sent to our servers for processing unless you choose to create an encrypted share link.
User Data Handling & Processing
All captured workflow data is handled and processed entirely on the client device inside your browser. Flowvya does not transmit your raw recording data to external servers for processing, indexing, OCR, or transcription.
- Client-Side Image Processing: High-resolution screenshot cropping, canvas rendering, vector annotations, and blur redactions are executed in-memory using browser HTML5 Canvas APIs.
- Irreversible Pixel Redaction: When you use the Sensitive Information Blur tool, underlying pixels are permanently replaced and destroyed directly on canvas prior to export.
- Client-Side Export Generation: PDF training manuals and standalone offline HTML simulations are compiled locally on your computer via
jspdfand bundled script generators without communicating with remote servers. - No AI Model Training: Your workflows, screenshots, and internal processes are never used to train, evaluate, or fine-tune artificial intelligence or machine learning models.
In-Memory Canvas
Image transforms and crop buffers execute strictly in your RAM.
Permanent Redaction
Blurred pixels are destroyed; no inspection tool can recover them.
Zero AI Scraping
Your business IP is never fed to LLMs or training datasets.
User Data Storage & Retention
Flowvya stores all guide sessions, screenshot assets, and user preferences in Chrome's isolated, sandboxed local storage:
chrome.storage.local
Sandboxed strictly to Flowvya extension ID; other sites cannot access it.
Physical Local Device Only
Lives on your machine's local drive. Zero automatic cloud sync.
User-Controlled Lifecycle
Retained locally until explicitly deleted by you or on extension removal.
How Users Can Delete Their Data:
Open the Local Guide Library inside Flowvya Studio, click the trash icon next to any guide, and confirm deletion to permanently erase it from local storage.
Uninstalling Flowvya from Chrome (right-click icon → “Remove from Chrome”) or clearing extension site data in Chrome Settings instantly deletes all guides, screenshots, and settings.
Chrome Extension Permissions Justification
In adherence to the Chrome Web Store Minimum Permissions Policy, Flowvya requests only the permissions strictly necessary for its documented features:
| Permission | Type | Technical Purpose |
|---|---|---|
| storage | API | Saves draft guides, settings, and Guide Library records locally in your browser sandbox. |
| unlimitedStorage | API | Allows saving multi-step guides with high-resolution screenshot imagery without hitting browser storage caps. |
| tabs | API | Detects active tab switches during recording to maintain workflow sequence and opens Flowvya Studio upon finishing. |
| activeTab | API | Captures visible viewport screenshots only when you click or interact with an element during an active recording session. |
| scripting | API | Injects the interactive guided tour overlay and the 1-Step Re-Snap recapture helper into target pages. |
| <all_urls> | Host Permission | Allows documenting workflows across any web application, CRM, internal dashboard, or SaaS tool you choose to record. |
webRequest, cookies, management, bookmarks, history, or geolocation. Your private browsing profile remains inaccessible.Chrome Web Store Limited Use & Regulatory Compliance
Flowvya complies fully with the Chrome Web Store User Data Policy, including the Limited Use requirements:
Children's Online Privacy Protection Act (COPPA):
Flowvya is an enterprise and business productivity tool designed for adult professionals. We do not knowingly collect or solicit personal information from children under the age of 13.
GDPR & CCPA Readiness:
Because data is stored on your device, you possess total sovereignty over your information. You can exercise your rights to access, portable export, and irreversible erasure at any time via 1-click in-app controls.
Contact Privacy Team
If you have any questions, feedback, security assessments, or privacy concerns regarding Flowvya's architecture, our dedicated team is here to assist:
Security audits, vendor questionnaires, and compliance reviews.
SLA Commitment: Response Within 48 Business Hours
Our privacy engineers review all inbound security notices promptly.